A Team Meeting Schedule

1Warm-Up Questions

1. Do you like meetings? Why or why not?
2. How long is a good meeting?
3. What do you do before a meeting?
4. What is a good time for a team meeting?

2Vocabulary Preparation

Match the words to their definitions

Fun Vocabulary Game – “Meeting Day”

Choose the correct term:

1. A list of topics for a meeting is an (agenda / deadline).
2. A plan with days and times is a (schedule / minutes).
3. The last day to finish a task is the (deadline / meeting room).
4. Short notes from a meeting are the (minutes / agenda).
5. Please come (on time / reschedule) to the meeting.
6. We must (reschedule / attend) the meeting, because the boss is sick.

Our Weekly Team Meeting

Every Monday at 9:00 the marketing team has a meeting in the big meeting room. The team leader, Sara, sends the agenda on Friday. It shows three topics: last week, this week and new ideas. The meeting is short, only 30 minutes.

Everybody must attend and come on time. One colleague, Tom, is often late, so Sara asks him to set an alarm. In the meeting each person says what they did last week and what they plan to do. Sara looks at the schedule and talks about the next deadline.

Last Monday Sara was sick, so the team had to reschedule the meeting for Tuesday. Lisa wrote the minutes and sent them to everybody after the meeting. Now all people know their tasks and the dates. The team likes short meetings with a clear plan.

4Grammar Practice

A. Prepositions of Time

Write at, on or in:

1. The meeting is ___ Monday.
2. It starts ___ 9:00.
3. We have a break ___ the afternoon.
4. The deadline is ___ Friday.
5. I get up early ___ the morning.

B. Past Simple Negative

Make the sentences negative:

1. Tom came on time.
2. Sara sent the agenda on Monday.
3. We finished the work.
4. Lisa wrote the minutes.
5. The team had a meeting yesterday.

5Creative Task – “Team Meeting Role Play”

Roles

1. Team Leader: Opens the meeting, reads the agenda and watches the time.
2. Team Member: Says what he or she did last week and what comes next.
3. Note Taker: Writes the minutes and asks about deadlines.
4. Late Colleague: Comes late and asks to reschedule one topic.

Instructions

Each student prepares a 2-3 minute talk or role play.

1. Talk with your partners and agree on a good plan.

Use at least 5 vocabulary words from the worksheet.

1. Plan a real weekly schedule for your team on paper.
2. At the end, tell the group what you decided and why.